The purpose of this activity is to have participants actively practice time management techniques in a variety of activities. Time management workbook take a moment to complete the exercises in this workbook before the time management using outlook course. Time management matrix powerpoint template sketchbubble. This can be done by creating a quadrant matrix and identifying a task to optimize ones workload. Assess your behavior use the timemanagement behaviors matrix table 1 on page 3 to assess your current timemanagement skills. Divide a sheet of a4 paper into three and fill in these lists. There you have it time management worksheet examples to inspire you as you work your way toward improved productivity and better health and wellbeing.
Blank eisenhower matrix template pdf time management matrix. It differentiates between activities that are important and those that are urgent. It is easy to do with simple time management software. Time management helps people get more out of the day. To use the matrix, you split your workload across the quadrants. Goalsetting and time management prairielands council. Time please place a check mark under the column for money andor time to indicate agreement with the criteria. Evidence of enhanced time management skills will result. Tasks priority matrix printable eisenhower matrix productivity box filofax insert. A useful chart is a daily time management activities chart combined with a priority matrix. Author stephen covey, in his alltime classic the 7 habits of highly effective people, aptly employs a system that can help you efficiently manage time. Otherwise, you will spend a lot of effort with questionable results.
To use the action priority matrix, print off our free worksheet and then follow these. Once you have completed this sheet for each of the goals that are important to you, look back on your master to do list and see how many next logical actions align with any of these actions that support your longer term goals. This course is a requirement for the venturing discovery award. It is a skill set that you can learn, practice, and master with determination and repetition. Time management sheet from crystal wilkersons 2015 life planner to do. If you cant limit your distractions, get away from them.
Time management toolkit excellence in truth and service. Fill in the time it takes to get ready and travel between home, school, and work. Its a particularly useful tool if you want to know how to prioritize work, personal roles, goals and commitments. Fill in any other regular appointments church, transporting children, etc. Check out these tried and tested principles of an effective time management approach. Youll find schedule and calendar templates, time management spreadsheets for excel, and worksheets for word and pdf. Developing and maintaining good time management skills is a continual process. Always set an alarm so you know when to get back to work. However, you will use your answers on the day as you implement your time management plan in outlook. Only you will see the answers in your workbook and you will not be asked to share any personal information. Quadrant 4 items that dont have to be done anytime soon, perhaps add little to. Apr 03, 2018 author stephen covey, in his alltime classic the 7 habits of highly effective people, aptly employs a system that can help you efficiently manage time. Stephen coveys time management matrix is simply a grid that classifies your tasks into 4 categories. His time management matrix focuses on two key dimensions.
Start the tasks on time, even if they dont look urgent now. As you can see, the two factors that define an activity are urgent and important. Time management worksheet university of the pacific. All of the templates offer simple formatting with a professional appearance. Time management is a skill that can be learned which involves techniques for prioritizing activities and using time effectively while eliminating. Time management is the ability to understand the amount of time you have to complete a set number of tasks. The objective of using the time management matrix is to question whether a certain activity brings you closer to your goals or not. The tips we chose for this handout are intended to be realistic, easy to implement, and helpful. Jackson brown being successful doesnt make you manage your time well.
Once you learn the basic principles of organizing your activities according to the principles of this tool, you will likely be able to eliminate a number of time wasting activities and. The priority matrix priority matrix task list time management barriers and solutions handout. The secret to effective time management lies in organizing and planning. Author stephen covey, in his all time classic the 7 habits of highly effective people, aptly employs a system that can help you efficiently manage time. Learn how we spend our time and how to improve it all students will learn the time management matrix most students will apply it to their lives some students will suggest new ways of working that are realistic starter. The good news is that time management is a business skill, and all business skills are learnable.
Assess your behavior use the time management behaviors matrix table 1 on page 3 to assess your current time management skills. To help you manage your time, i have provided a free blank eisenhower matrix pdf template. Important activities have an outcome that leads to the achievement of your goals, whether these are professional or personal. Quadrant ii the essential focus of the fourth generation of management can be captured in the time management matrix diagrammed on the next page. The eisenhower matrix is named after dwight david eisenhower an american army general and statesman who served as the 34th president of the united states from 1953 to 1961. Keep a daily activity log for 37 days from the time you get up to the time you go to sleep, record your activities, the time you started and finished and the amount of time each activity consumed. Covey helped popularize eisenhowers decision principle by creating the system known as the time management matrix. From completing an individuals roles and responsibilities to finishing a project, with the help of this amazing time management matrix powerpoint template, one can certainly make the best out of their time. Time management is like riding a bicycle, typing on a keyboard, or playing a sport.
It will take ongoing practice to change any bad habits you may have. The time management matrix activities urgent not urgent i m p o r t a n t i activities crises pressing problems deadlinedriven projects ii activities prevention, capability improvement relationship building recognising new opportunities planning, recreation n o t i m p o r t a n t iii activities interruptions, some. Pleasant activities based on the 7 habits of highly effective people, stephen r. Create 7 blank copies of the time management matrix. These tools are certainly helpful, but they dont allow you to drill down to one of the most essential elements of good time management. Before you start preparing your todo list, first download an editable pdf copy of our to. Quadrant 2 items that are important but do not require your immediate attention, and need to be planned for. How to use stephen coveys 4 quadrants to be productive.
The time management tips printout is exactly what you think it would bea list of advice that your clients can use to improve how they manage their time. Covey, its based on the the idea that all your time is spent in a. To help you get started, check out the free, customizable templates that you can download or print. This lesson describes 10 possible strategies for improving your ability to manage the events in your life in relation to time. Spend a few days recording how much time you spend on distractions such as social media or tv.
Once you learn the basic principles of organizing your activities according to the principles of this tool, you will likely be able to eliminate a number of timewasting activities and. Time management is the managing of your time so that time is used to your advantage and it gives you a chance to spend your most valuable resource in the way you choose. The earlier that kids can learn about time management, the more they can benefit from. Avoiding the tyranny of the urgent for better time management, we suggest using a tool from stephen covey. This course can be presented as a workshop for single or. Project management 6 project initiation document checklist. The stephen covey time management matrix the stephen covey time management matrix is an excellent planning tool that is simple and straight forward. Eisenhower matrix pdf download free productivity tool for. This course can be presented as a workshop for single or multiple crews or broken into shorter segments and. The covey time management grid is an effective method of organising your priorities. Then, cut out the distractions you dont actually enjoy, and schedule time for the ones you do enjoy. It is made up of a series of methods, strategies, and techniques.
This worksheet works well as a takehome reminder for clients who feel overwhelmed, or who. Participants will increase their awareness of time management strategies and learn how to implement selfselected strategies that will assist them in managing their time more effectively. Arrange your tasks according to time management matrix. Office of academic advising time management matrix urgent not urgent t 3 quadrant 1 items that need to be dealt with immediately.
Coveys four quadrants for time management the covey time management grid is an effective method of organising your priorities. Time management matrix urgent not urgent t 3 quadrant 1 items that need to be dealt with immediately. Time management for lawyers practicing good time management skills will allow you to be more productive and reduce stress in your practice. Getting organised whilst organisation is one of the keys to time management, many teachers find it very challenging. Quadrant 3 items which should be minimized or eliminated. Assess your behavior use the timemanagement behaviors matrix table 1 on page 3. By making a schedule, the tasks that need to be completed are set out and the person is aware of what needs to be done. Time management is the managing of your time so that time is used to your advantage and it gives you a chance to spend your. Managing your time more effectively starts with discovering where all your time goes. Time management skills and systems are crucial for prioritizing daily, weekly, and monthly tasks, delegation decisions, annual planning, economic viability, meeting market demands, and accomplishing a. If this is the case, these responsibilities need to be prioritized over those tasks that might demand your time but do not contribute to your goals.
During world war ii, he was a fivestar general in the united states. The time management matrix will help you identify what you really spend your time on. This matrix consists of four different quadrants that allow you to. Time management skills and systems are crucial for prioritizing daily, weekly, and monthly tasks, delegation decisions, annual planning, economic viability, meeting market demands, and accomplishing a healthy personal life. Record your daily activities in each quadrant and the time spend on each at the end of the day. The eisenhower matrix is the answer to time and task management issues caused by bad prioritizing. When you use a time management tool such as the worksheets featured today, avoid dwelling on the things you fail to achieve. You probably use a dayplanner and todo list to manage your time. Money time it is a thing of value it should be used wisely it should be saved it is better to have a budget before using it. Covey, its based on the the idea that all your time is spent in a four quadrant matrix.